How To Make A Catering Agreement?

What Is A Catering Agreement?

A catering agreement is an contract signed between a customer and caterer to provide catering services such as supply food for a wedding, corporate, birthday parties, sporting events etc. If catering is handled well by a good contractor, an event is sure to remain memorable. All terms and conditions must clearly mentioned in the agreement. 

Generally, a well-drafted catering agreement/contract will include details regarding what food is expected by the customer, rules and procedures, fees, and the date of delivery. Catering services are offered by restaurants and professional caterers in both cities and small towns. They provide flexibility to choose the menus and the method of billing.

In short, a catering agreement gives a crisp yet detailed understanding of the obligations, timeliness and payment expectations for both parties entering into an agreement.

What Should A Catering Agreement Include?

Basic Information

The agreement should include basic information about the services. Similarly, the caterer’s identity and the customer’s details must be part of the  agreement. The nature of business carried out by the contractor should be mentioned along with the details of the event to be held by the customer. The contractor is also responsible for the procurement of supplies, labour, supervision and other incidentals necessary for the complete and satisfactory performance of catering services.

Cost

The amount charged by the contractor for the services he is about to offer, should be specified along with its break-up. For instance, the rate for a particular number of plates including additional plates ordered, must be fixed and mentioned in the agreement. 

Terms And Procedures Of Agreement

If a catering agreement is for a longer or shorter duration, it must be mentioned in the contract. Renewal details of the agreement must also be specified.

Nature Of Contractor’s Work

Here are some requirements that a contractor must fulfill: 

1. Appointing professional cooks, attenders and associated staff to perform designated services.
2. Preparing and serving meals at timings specified and based on menu guidelines affixed with the agreement.
3. Providing wholesome meals prepared and served attractively with good quality and variety of foods.

In cases of long term catering a caterer must:

1. Pay salaries and offer statutory benefits to the catering crew. Apart from that providing decent meals, uniforms and shoes are important. This will help in ensuring that the crew stays satisfied with their work.
2. Serving food in Dining Halls at pre-scheduled timings.
3. Maintain surplus food stock and consumable materials at the venue. However, the sufficiency of food quantity will be determined by the number of days meals are provided using the stock.
4. Maintain a periodic list of cutlery, crockery, linen and submitting to the customer.
5. Adhering to labour laws and government regulations as applicable.

Customer’s Responsibility

Looking for a long term catering agreement? Well, here are some facts that you need to add in your agreement:

• Furnishing the kitchen, including dishes, pans, crockery, cutlery and cooking gas; Maintaining furniture and fittings in the dining area, and maintenance of electronic equipment’s like refrigerators, ovens, ice cream maker, soft drink dispenser, for rendering catering services.
• Reimbursing the Contractor for any loss or damage caused by an electrical failure of storage equipment resulting in spoilage of provision.
• Providing adequate facilities for potable water, fuel, electricity and garbage disposal facilities. Providing accommodation for the catering staff.

Create Your Catering Agreement

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