Blog Article

A resignation letter is something that is potentially needed by anyone who works under someone else. The purpose of a resignation letter is to express to your employer, your intention to leave the job you currently hold. Anybody who has an employment may need this document to inform Human Resources, co-workers, subordinates and basically anyone about your decision to quit.

In today’s world, where maximum number of jobs are of a corporate nature, resignation letters have become something of an everyday affair. However, many people are unaware of how a letter of resignation should be drafted. This article will guide you about how to write a resignation letter. Also, if you are looking to get any other legal document, LegalDesk provides you with a pre-drafted, ready to use online legal documents that can be used by anyone, anytime!

What Details Should A Resignation Letter Contain?

Since this is essentially a letter, it should be addressed to and signed by two separate individuals. The idea of this document is to advise your employer that you will be leaving your current job, after you serve the notice period. Above all, such a letter will ensure that your relationship with the employer remains healthy.

It is encouraged that you include the details of your latest projects or tasks performed towards the end of your notice period so that the transition will be easier for the employer. To make your exit graceful, you should thank your employer for the opportunity they had provided to you.

The letter should be brief and should contain the following details.

• Name of the addresser/person submitting the letter
• Name of the addressee/person to whom the letter is addressed
• Reason for quitting (optional)
• Effective date of resignation
• Name and signature

When To Use?

Whenever you wish to leave your job for whatever reasons, you will have to submit a resignation letter. You will need to examine your company policies or contract you signed at the time of joining (if any) to find out how many weeks in advance you need to submit your resignation letter.

How To Use?

In our pre-drafted form, fill in the following details:

• Employer’s name
• Explanation for your resignation
• Date of submission
• Your name

Print this document once you have entered and verified the details. Place your signature at the bottom of the page. You can also send it to your employer via email.

It is strongly recommended that you send your resignation via email first and you can later provide a physical copy of the letter to your employer.

Resignation Letter Templates

It is always considered thoughtful to add a personal touch to your resignation letter. And like we said before, thank your employer for the opportunities you were given. While not everyone has pleasant things to say about their work experience, being rude and offensive may not be a bright idea. But, you’re the one who knows best to summarize your experience with your soon-to-be ex-employer, so keep it simple and keep it honest. Below are a few resignation letter samples for your reference.

Sample 1 – The Short & Polite Version

<Your name>

<Your address>

<Email>

<Ph. number>

<Salutation>

Dear <Boss’s name>,

Kindly accept this letter as the formal notification for my resignation. I will be leaving my post as <enter designation> on <date which your notice period ends>.

I’d like to thank you and the entire team for the opportunities I was presented with during my time here. If I can help in any way during the transition, do let me know and I can be of assistance.

Thanking you,

<Signature>

<Name>

Sample 2 – When You Resign Due To A Specific Reason

<Your name>

<Your address>

<Email>

<Ph. number>

<Salutation>

Dear <Boss’s name>,

Kindly accept this letter as the formal notification for my resignation. I will be leaving my post as <enter designation> on <date which your notice period ends>.

I would have loved to stay on but unfortunately I’m having to leave because I am<state your reason – relocating, taking time off for childbirth, illness, etc>. I will continue to maintain our professional connection and so should you ever need any assistance in future, kindly do not hesitate to contact me.

I would like to thank you and everyone else in our team for the help and opportunities I was given during my term here. It was great working with you guys and I will forever be grateful for knowledge I gained from here.

Thanking you,

<Signature>

<Name>

Sample 3 – The Downright Audacious Version

Note: We do not encourage the use of such rude and obtuse language in any form of formal communication. However, if you feel that you suffered a considerable amount, we are nobody to prevent you from speaking out your mind.

<Your name>

<Your address>

<Email>

<Ph. number>

<Salutation>

Dear Mr./Ms. Boss,

As required by my contract, here I am giving you <x> weeks’ notice prior to leaving this company. Joining here was probably the worst decision I ever made in life and frankly I stayed for so long only for the money. I hated the work environment, I hated the team and most of all, I hated YOU.

You were as crappy as a boss can get. And thank you for calling me insensitive and not a team player. Remember that time when I covered your a**? How selfish of me, right? And thank you for telling the HR department that I am not a team player. Who better to make that judgement than a man who never paid any attention to the “team”.

I know that after reading the first paragraph, your cunning brain would have started thinking up strategies to badmouth me, but do take note that I no longer need your letter of recommendation. Your secretary has already taken care of that for me. (Yeah, you should pay attention to the documents she makes you sign).

You are as incapable as a boss can get and I am finally feeling happy to have taken this step.

So long, bye.

Love,

<Signature>

<Name>